Asking about move scheduling and building access arrangements
Ensure a smooth closing by proactively asking your condominium association about move scheduling and building access arrangements for your future buyer.
The short answer
When selling your condo, you must provide the buyer with information regarding move-in requirements. In Illinois, condominium associations often regulate move-in and move-out procedures, including service elevator scheduling or damage deposit requirements. Proactively gathering these rules allows you to include them in your sale preparation, reducing the likelihood of conflicts between your buyer and the association after the closing date.
Researching Move-In Restrictions
Many buildings restrict moves to specific days or hours. Some require reserving a freight elevator in advance. This is not just a suggestion; it is an association rule.
Worksheet: List the specific move-in hours for your building. Note any fees for the use of the elevator or damage deposits that the association requires.
Communicating Procedures to the Buyer
Providing your buyer with a 'Moving Guide' is a helpful proactive step. This guide should include contact information for the building management or the board of managers.
Worksheet: Draft a concise note to the buyer: 'Move-in rules are governed by the Association. Please contact [Name] at [Phone] at least two weeks before your closing to schedule your move.'
Handling Association Liens and Fines
Unpaid expenses or fines can create a lien on your unit. Ensure all your accounts are clear so the buyer doesn't inherit potential move-in roadblocks related to your tenure.
Worksheet: Verify your current account status with the association. Confirm in writing that you have no outstanding fines or overdue common expenses.
Assisting the Buyer's Preparation
While you are not responsible for the buyer's move, providing them with the necessary association contact details prevents delays on the closing day.
Worksheet: Assemble a folder containing the Association's contact list, the specific moving policies, and any forms required by the board for new owner registrations.
Checklist
- Request the written move-in/move-out policy from the board.
- Confirm if there is a security deposit required for moves.
- Check that your unit has no outstanding association liens.
- Create a 'Move-in Information' sheet for the buyer.
- Verify the contact person for elevator scheduling.
Common questions
Can an association ban a move-in?
Associations can enforce reasonable rules regarding moves to protect common elements and resident security, provided those rules are established in the declarations or bylaws.
Who is responsible for the move-in damage deposit?
The new owner is typically responsible for complying with move-in rules after the closing. As the seller, you should inform them of these obligations.
Sources
- CFPB — Closing Disclosure explainerChecked October 12, 2026
- Illinois Residential Real Property Disclosure ActChecked October 12, 2026
- Illinois Condominium Property Act — 2025 editionChecked October 12, 2026
- SQFT IO — Listing plans and termsChecked October 12, 2026
This guide is general educational content from SQFT IO, prepared with AI assistance. It is not legal, tax or loan advice. Talk with a licensed attorney, tax professional or lender about your situation. SQFT IO Illinois license 478.027617.